No-show calculator
What do no-shows cost your clinic a month?
Three numbers from your schedule and one assumption about reminders. The model shows the cost of empty chairs, and how much of it two-way reminders could keep.
ReminderTwo-way
Hi Sara, a reminder of your cleaning tomorrow at 10:00. Can you make it?
ConfirmRescheduleCancel
Reschedule, please. Thursday afternoon?
Done: Thursday at 16:00.
Tomorrow 10:00 offered to the waitlistRefilled
Change any number to match your clinic. The reminder effect is yours to set; the pilot measures it on your own patients.
No-shows cost you
AED 39,000
a month · AED 468,000 a year
- No-shows a week
- 23
- A month
- 98
- Visits kept
- 20/mo
At your 20% assumption, reminders keep
AED 7,800 a month
What moves the number
About the model
Where does the reminder effect come from?
From you. It is an assumption, not a promise. Set it low if you are unsure; the reminder agent's real effect is measured on your own patients.
Why monthly?
No-shows are counted weekly but budgets are monthly. The model multiplies the weekly figure by 52 and divides by 12.
Does an empty slot always cost the full visit value?
Not always. Some slots are refilled. Lower the visit value to reflect what an empty slot really costs your clinic.
7 days · no IT disruption
Start with a 7-day pilot.
Seven nights on your after-hours line. No IT disruption, and an ROI audit at the end.
- Period
- 7 days
- Pilot
- After-Hours
- Covers
- Nights, weekends, holidays
- Ends with
- ROI audit
voclyai / pilot-plan.md
# 7-day pilot period period: 7 days pilot: After-Hours # voice: nights, weekends, holidays timeline: day 0 setup no IT project day 1-7 live AI disclosed on every call day 8 roi audit answered · captured · recovered rules: disclosure, human on request, 998, no medical advice